QuickBooks Subscription Cost & Pricing 2025 — US Edition
Quick overview: This guide details 2025 QuickBooks subscription costs in the US, including Online, Desktop, payroll add-ons, and advice on choosing the best plan.
Why QuickBooks pricing matters in 2025
US business owners are keenly watching QuickBooks pricing as Intuit introduces AI-driven automation and improved features, which increase value but slightly raise subscription fees.
Factors affecting US QuickBooks costs
- Version: QuickBooks Online, Desktop subscription, or Self-Employed.
- Users: Number of team members affects plan cost.
- Add-ons: Payroll, payments, time-tracking, bookkeeping services.
- Region: Prices vary across US states due to taxes.
- Billing cycle: Monthly vs annual subscription discounts.
QuickBooks Online pricing — 2025 (USD)
| Plan | Monthly Price (USD) | Main features |
|---|---|---|
| Simple Start | $38 / month | Basic bookkeeping, income & expense tracking, single user |
| Essentials | $75 / month | Multiple users, bill management, time tracking |
| Plus | $115 / month | Inventory, project tracking, advanced reports |
| Advanced | $275 / month | Premium support, advanced analytics, custom permissions |
Prices reflect US dollars and typical US market pricing.
QuickBooks Desktop (subscription) — 2025
| Version | Annual Price (USD) | Key benefits |
|---|---|---|
| Pro Plus | $549 / year | Full desktop features for small US businesses |
| Premier Plus | $799 / year | Industry-specific (manufacturing, contractors) |
| Enterprise | From $1,410 / year | Advanced inventory, up to 40 users |
Intuit discontinued perpetual licenses; subscription only for Desktop products.
Payroll & add-ons in the US
- Payroll (Core): $45 / month + $6 per employee
- QuickBooks Time: $20 / month + $8 per user
- Payments: 2.9% + $0.25 per transaction
- Live Bookkeeping: From $200 / month
Monthly vs annual subscription
Monthly offers flexibility; annual saves ~10–15%. Annual plans are recommended for long-term use.
Choosing the right QuickBooks plan
| Business type | Recommended plan |
|---|---|
| Freelancer / self-employed | Simple Start or Self-Employed |
| Small business (2–5 users) | Essentials |
| Growing business with inventory | Plus |
| Large business / multiple users | Advanced / Enterprise |
Recent price changes & why they happened
Intuit’s 2025 price adjustments reflect investments in AI automation, improved reconciliation, and enhanced reporting. While price increases are unpopular, the added automation reduces bookkeeping hours and software maintenance costs.
